# Activities settings

What each option of the Activities settings does, from due times and dependencies to reminder and event emails, then activity types and tags.

Open **Activities/Configuration/Settings**. The **Activities** section has three groups, **Behavior**, **Defaults** and **Notifications**; the activity types and tags, under **Configuration**, complete them.

## Before you start {#before-you-start}

- The settings need the **Manager** access right on **Activities**; types and tags need **Supervisor**.
- **Due Date & Time**, **Sequential Tasks**, **Activity Centers** and the notification rules belong to the current company; the default time and the **Default Supervisor** serve the whole database. Click **Save** to apply a change.

## Behavior {#behavior}

![The Behavior group; Due Date & Time and Activity Centers are on, Sequential Tasks is off.](https://jaah.app/web/image/12370-a93419ea/activities-settings-settings_behavior-en.png)

### Due Date & Time {#due-date-and-time}

On by default: a due date carries a time, shown as **Due Date & Time**. Off, activities have a date only, and **Default time for date-only deadlines** appears, 17:00 unless changed. That time, in the assignee's time zone, also serves while the option is on, for an activity created with a date only: by another app, or from a dialog left without a time. Saving a change of this option recomputes the due time and status of every activity.

### Sequential Tasks {#sequential-tasks}

Off by default. On, **Depends On** appears on the activity form and in the **Schedule Activity** dialog, and the form gains **Depends On** and **Blocking** buttons when links exist. Dependencies already recorded, such as those of a center template, apply either way: in the Activities app, an activity cannot be started or marked done while one it depends on is open.

### Activity Centers {#activity-centers}

On by default. It shows the **Center** field in the **Extra Info** tab of activities. The **Centers** and **Center Templates** menus stay when it is off. See [Run a matter with a center](run-a-matter-with-a-center).

## Defaults {#defaults}

![The Default Supervisor, then the two Configure buttons of the notifications.](https://jaah.app/web/image/12374-1b317218/activities-settings-settings_defaults-en.png)

### Default Supervisor {#default-supervisor}

The value is saved, but no activity reads it: a supervisor comes from the **Default Supervisor** of the activity type, or is chosen by hand.

## Notifications {#notifications}

**Configure** under **Due Date** opens **Due Date Notifications**. Each line is a reminder: **When** (**Before Due Date** or **After Due Date**), a **Period** and a **Unit** (**Hours** or **Days**), who receives it (**Assigned To**, **Supervisor**, **Manager** for every holder of that access right) and the **Channel**, **Email**. The app ships two lines, one hour and one day before, to the assignees. **New** adds a line; tick lines to show **Delete**. Each person gets one email per run listing all the activities due for them.

![The two rules shipped with the app, one hour and one day before the due date, to the assignees by email.](https://jaah.app/web/image/12378-f2a4a249/activities-settings-due_date_rules-en.png)

On a phone, both dialogs open full screen.

**Configure** under **Events** opens **Event Notifications**: one line per **Event**, **On Create**, **On Edit** or **On Cancel/Delete**, with the same recipients. It is empty by default, so creating, editing or cancelling an activity sends no email. The platform's own "assigned to you" email is switched off by the app: these lines decide alone.

![No event rule yet, so no email is sent when an activity is created, edited or cancelled.](https://jaah.app/web/image/12380-88c57c9a/activities-settings-event_rules-en.png)

## Activity types {#activity-types}

Open **Activities/Configuration/Activity Types**. Besides its **Name** and **Icon**, a type gives **Default Assigned To**, **Default Supervisor**, **Default Priority**, **Default Summary** and **Due in**, a count of **Hours**, **days**, **weeks** or **months**. Choosing the type on a new activity of the app fills them in. The **Schedule Activity** dialog of a chatter takes only the summary, and the delay when the due date is left empty.

**Next Activity** chains types: when an activity of this type is marked done, an activity of the chosen type is created on the same record, assigned to that type's **Default Assigned To** and due its **Due in** after the day of completion. The chosen type must have both, or saving is refused.

![The Hearing preparation type assigns you by default, with a High priority, due three days later.](https://jaah.app/web/image/12385-9a64f0c4/activities-settings-type_defaults-en.png)

## Activity tags {#activity-tags}

Open **Activities/Configuration/Activity Tags**. **New** adds a line: a **Tag Name**, unique, and a **Color**. Tags label activities across types and centers; filter or group by them in the lists.

![The activity tags, each with its color.](https://jaah.app/web/image/12397-10bc6430/activities-settings-tags_list-en.png)

## FAQ {#faq}

### Why did no reminder arrive? {#no-reminder}

Reminders leave from a scheduled job every ten minutes, through the outgoing mail server: see [Activities automations](activities-automations) and [Email: outgoing and incoming servers](/docs/general-settings/email-servers).

### Can each company have its own reminders? {#per-company}

Not separately. The reminder lines are stored per company, but the reminder job applies the lines of every company to every activity of the database. The three options of **Behavior** and the **Event Notifications** lines do follow the current company; switch company to set another one's.

### Which tasks run by themselves? {#automations}

Three scheduled jobs and five email templates, listed in [Activities automations](activities-automations).

---

- Source: https://jaah.app/docs/activities/activities-settings
- Updated: 2026-10-27
- Version: Activities 19.0.2.0.1
- Verified: 2026-10-27