# Work through your activity list

Read My Activities, keep what is overdue with a filter, see the work by status on the board, and put an activity on hold or back to work.

**My Activities** is the list you work from each day: every open activity assigned to you, whichever app it belongs to. A supervisor also has **All Activities**, the same screen for every user of the firm.

## Before you start {#before-you-start}

- **My Activities** needs the **Viewer** access right on **Activities** at least; creating an activity and recording timer time need **User**. **All Activities** needs **Supervisor**.
- Searching, filtering and grouping work as everywhere else: [Search, filter and group records](/docs/essentials/search-filter-and-group-records).

## Read the list {#read-the-list}

Open **Activities/My Activities**. The highest **Priority** comes first, then the nearest due date. A red row is overdue, an amber one is due today, a blue one is on hold.

![My Activities, the most urgent first, with the status of each activity in the last column.](https://jaah.app/web/image/11987-2a3c6e0f/activities-activity-list-list_columns-en.png)

- **Title**, **Type**, **Assigned To** and **Due Date & Time** say what is due, for whom and when. **Document** names the record the activity belongs to, when it has one.
- **Time Spent** adds up the timer sessions, and **Status** reads **Overdue**, **Today**, **Planned** or **Hold**.
- The column selector at the end of the header adds **Supervisor**, **Client**, **Center** and **Planned Hours**.
- The icons at the end of a row open the related record, start or stop the timer, and mark the activity done.

## Keep only what matters {#filter}

1. Click the arrow at the end of the search bar.
2. Choose a filter: **Overdue**, **Due Today** or **This Week** by date; **Today**, **Planned**, **Hold** or **Done** by status; **Pending** for activities that wait for others; **Supervised by Me** for those you supervise.

![The filters of the list; Overdue keeps the activities whose due date has passed.](https://jaah.app/web/image/11991-28238f7e/activities-activity-list-overdue_filter-en.png)

On a phone, the same filters open from the magnifier above the list.

The **Group By** column of the same panel groups the list by **Status**, **Type**, **Assignee**, **Supervisor**, **Client**, **Center**, **Priority** or **Tags**.

## See the work by status {#board}

Click the board icon among the views at the top right. The kanban shows one column per status, **Overdue**, **Today**, **Planned** and **Hold**, even when a column is empty. Each card shows the title, a **High** or **Medium** badge, the type, the due date, the client and the center, and a lock when the activity waits for another one. On a phone, **My Activities** opens on this board.

![The kanban board, one column per status; the activity on hold sits in the Hold column.](https://jaah.app/web/image/11993-735bcfe1/activities-activity-list-kanban_board-en.png)

The calendar view places the activities on their due date and time, one color per assignee. The pivot view crosses the assignees with the statuses and adds up **Time Spent** and **Planned Hours**; the graph adds up **Planned Hours** by type and status, and **Measures** switches it to **Count** or **Time Spent**.

## Put an activity on hold {#hold}

1. Open the activity and choose **Hold** in the **Actions** menu. A running timer stops, the status turns **Hold** and an **On Hold** ribbon crosses the form.

![The activity is on hold; its timer stops and the status reads Hold.](https://jaah.app/web/image/11997-1c228571/activities-activity-list-activity_on_hold-en.png)

2. To work on it again, choose **Start** in the same menu: the status follows the due date again.

**Mark Done** archives the activity. A done one comes back with **Reopen**, in the **Actions** menu of the activity found with the **Done** filter.

## FAQ {#faq}

### Why is an invoice's activity in my list? {#other-apps}

The list shows every activity assigned to you, whatever record it belongs to: an invoice, a case, a contact. The first icon of the row, or **Related Document** on the form, opens that record.

### A due date has passed and the status still reads Planned. {#stale-status}

The status is stored and refreshed every ten minutes by a scheduled job; while that job is stopped, the status stays as it was computed. [Activities automations](activities-automations) explains the job.

### Start or Mark Done answers that the activity is pending. {#pending}

The activity depends on others that are not done yet; the lock on its card says so. Finish those first. [How activities work](how-activities-work) explains dependencies.

### How do I see my team's activities? {#team}

**All Activities** lists everyone's activities to a **Supervisor**; group them by **Assignee**. **Supervised by Me** keeps those where you are the supervisor.

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- Source: https://jaah.app/docs/activities/work-through-your-activity-list
- Updated: 2026-10-27
- Version: Activities 19.0.2.0.1
- Verified: 2026-10-27