# Set up overtime rules

Read the ruleset that comes with the app, create a ruleset of your own with a rule for work on non-working days, give it to employees, and compute past extra hours again.

Extra hours are not typed: the app computes them from the attendances, with the rules of the employee's **ruleset**. A ruleset holds one or more rules; each rule says when hours count as extra and how they are paid. An employee without a ruleset never gets extra hours.

## Before you start {#before-you-start}

- Rulesets need the **Administrator** access right on **Attendances**.
- Setting a ruleset on an employee needs the **Administrator** right on **Employees**: the field is hidden from everyone else.

## Read the ruleset that comes with the app {#default}

1. Open **Attendances/Configuration/Overtime Rulesets**. The list shows each ruleset with its **Rate Mode** and number of rules.

![The rulesets of the company; Default Ruleset comes with the app.](https://jaah.app/web/image/14905-14fc3ada/attendance-set-up-overtime-rules-rulesets_list-en.png)

2. Open **Default Ruleset**. It holds two rules:
   - **Employee Schedule Rule** counts the hours of a day beyond those of the employee's working schedule;
   - **Non Working Days Rule** counts every hour worked on a day off of the company's schedule.

![Default Ruleset and its two rules, one on the quantity of hours, one on non-working days.](https://jaah.app/web/image/14911-4e2fe5d2/attendance-set-up-overtime-rules-default_ruleset-en.png)

3. Click **Employee Schedule Rule** to read it, then **Discard**.

![A quantity rule counts the hours of a day beyond those of the employee's working schedule.](https://jaah.app/web/image/14915-c6002fa9/attendance-set-up-overtime-rules-schedule_rule-en.png)

On a phone, the rule opens full screen, with the same fields one under the other.

A rule is based on one of two things:

- **Quantity**: the hours worked on a **Day** or a **Week** are compared with those of the employee's schedule, or with a fixed duration. **With a tolerance in favor of the employer of** sets how much extra time is ignored: a day counts only when it goes beyond it. **With a tolerance in favor of the employee of** sets how much missing time is ignored when [absences are managed](attendance-settings#absence-management).
- **Timing**: the hours worked at given moments count, whatever their number: on working days or non-working days between two hours, when the employee is off, or outside a schedule you choose.

Under **Action**, **Pay extra hours** marks the hours as paid, at the rate typed next to it; **Give back as time off** lets the employee spend them later as time off, as [How time off works](/docs/time-off/how-time-off-works) explains. When several paid rules match the same hours, the ruleset's **Rate Combination Mode** keeps the highest rate, or adds the extra part of each rate: 150% and 120% make 170%.

## Create a ruleset {#create}

1. In the list, click **New**, type the **Ruleset Name**, here `Attendance demo: Weekend rules`, and save.
2. In **Overtime Rules**, click **Add a line**.
3. Type the **Rule Name**, here `Attendance demo: Weekend work`, choose **Timing**, then **On any non-working day**, and tick **Pay extra hours**. Change the rate if weekend hours are paid more.

![A timing rule for work on any non-working day, paid as extra hours.](https://jaah.app/web/image/14920-ca2a8861/attendance-set-up-overtime-rules-new_rule-en.png)

4. Click **Save & Close**, then save the ruleset.

![The new ruleset with its rule, ready to be set on employees.](https://jaah.app/web/image/14922-cebca540/attendance-set-up-overtime-rules-new_ruleset-en.png)

## Give the ruleset to employees {#assign}

On the employee's form, open the **Settings** tab and choose it in **Overtime Ruleset**, under **Attendance/Point of Sale**. The ruleset is kept on each version of the employee's record, which the **History** button of the form lists: a new version can carry another ruleset from its own date. New employees receive **Default Ruleset** automatically; employees who existed before the app was installed may have none, so check them.

## Compute extra hours again {#regenerate}

A rule changed today does not change the extra hours already computed. Open the ruleset and choose **Actions**, **Regenerate overtimes**: the app computes again the extra hours of every employee who uses it.

![Regenerate overtimes in the Actions menu computes the extra hours again with the current rules.](https://jaah.app/web/image/14926-5b249763/attendance-set-up-overtime-rules-regenerate-en.png)

## FAQ {#faq}

### Why does an employee get no extra hours at all? {#none}

The employee has no ruleset: check **Overtime Ruleset** on the employee's form. If there is one, the extra time of each day may stay within the employer's tolerance of the rule.

### Are approved extra hours kept when I regenerate? {#approved}

The extra hours are computed again from the attendances. When the settings ask for a manager's approval, they wait for approval again: [Approve extra hours](approve-extra-hours).

### Does Pay extra hours pay anyone? {#paid}

No. It marks the hours and their rate on each attendance, for whoever prepares the pay.

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- Source: https://jaah.app/docs/attendance/set-up-overtime-rules
- Updated: 2026-10-28
- Version: Attendances 19.0.2.0
- Verified: 2026-10-28