# Record bank transactions

Type the deposits and the payments of the bank account or the cash box in the transactions list, one line each, with their date, label, partner and amount, then find those that still wait for their match.

A transaction is one line of the bank's record: money in or money out, on a given day. This edition has no bank feed and no file import, so the lines are typed from the bank's statement or from the cash box's book. Each one is recorded in the journal of the account it belongs to.

## Before you start {#before-you-start}

- You need the invoicing access right on all documents of **Accounting**, or **Administrator**.
- Have the bank's statement at hand: the date, the wording and the amount of each movement.

## Open the transactions {#open}

1. Open **Accounting/Dashboard**.
2. Point at the **Bank** card, click the three dots at its top right and choose **Transactions**. For the cash box, use the same menu on the **Petty Cash** card.

The list shows the transactions of that journal only, the newest at the top.

![The transactions of the Bank journal; New adds a line at the top of the list.](https://jaah.app/web/image/10572-1a85c02e/banks-and-cash-record-transactions_new-en.png)

## Add a line {#add}

1. Click **New**. An empty line opens at the top of the list.
2. **Date**: it is copied from the latest transaction of the journal; change it to the day of the movement.
3. **Label**: the wording of the bank, or your own description, such as the client's name and the invoice it pays. The label is required.
4. **Partner**: the client, vendor or other party, when you know it. It helps the matching later.
5. **Amount**: positive for money received, negative for money paid out, such as bank charges.

![A deposit typed on the new line, with its date, label, partner and amount.](https://jaah.app/web/image/10576-976b96c8/banks-and-cash-record-transaction_line-en.png)

6. Click **Save**. The **Running Balance** of the line is filled in.

Repeat for each movement. A charge of the bank is typed the same way, with a minus sign.

![The two new transactions at the top of the list; money paid out carries a minus sign.](https://jaah.app/web/image/10580-de782c8c/banks-and-cash-record-transactions_saved-en.png)

## Find the lines to match {#not-matched}

Each new transaction sits on the bank's suspense account until it is matched with what it pays or collects. Click the search panel's toggle at the right of the search bar and choose **Not Matched** to keep only those lines. **No Statement** keeps the lines that are not in a statement yet, and **Deposits** and **Payments** split money in from money out.

![The filters of the list; Not Matched keeps the transactions that still wait for their match.](https://jaah.app/web/image/10585-564c97bb/banks-and-cash-record-not_matched_filter-en.png)

On a phone, the same toggle sits at the end of the search bar, at the top of the list.

On a phone, the same toggle sits at the end of the search bar, at the top of the list.

Next: [Group transactions into a statement](group-transactions-into-a-statement), then [Match payments and invoices](match-payments-and-invoices).

## FAQ {#faq}

### Can I import the bank's file instead of typing? {#import}

No. This edition has neither a bank connection nor an import of statement files: transactions are typed in the list.

### How do I correct a line? {#correct}

Click it in the list, change the date, label, partner or amount, and click **Save**. Once a line is matched, these fields become read-only.

### Where do the cash box's transactions go? {#cash}

In the journal of the cash box, through the same menu on its card (**Petty Cash** in the demo). A cash box has **Cash Registers** where a bank has **Statements**.

### Why does the line show in grey? {#grey}

A grey line is a draft. The lines you type are posted when you save them; a line put back to draft with **Reset to Draft** in the **Actions** menu shows in grey until it is posted again.

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- Source: https://jaah.app/docs/banks-and-cash/record-bank-transactions
- Updated: 2026-10-23
- Version: Banks, cash and currencies 19.0.3.1.1
- Verified: 2026-10-23