# Calendar automations

What Calendar does by itself: the reminders by pop-up and by e-mail, and the five e-mails of a meeting, from the invitation to the cancellation, with when each goes out and how to stop it.

Calendar runs one scheduled job and sends five kinds of e-mail; it has no automation rule. The e-mails go only to attendees who have an e-mail address. On a test or demo copy of the database, no e-mail leaves.

## Reminders {#reminders}

### Reminders by e-mail {#email-reminders}

- **When:** at the time an *Email* reminder of a meeting falls due, for example three hours before. Saving a meeting with such a reminder books a run of the scheduled action **Calendar: Event Reminder** at that time; the action also runs once a day.
- **What it does:** sends the e-mail *Calendar: Reminder* to every attendee who has not declined, the organizer included, as long as the meeting has not ended.
- **How to stop it:** remove the reminder from the meeting. An administrator can also deactivate the scheduled action in the scheduled actions of the technical menu, which stops every e-mail reminder.

### Reminders by pop-up {#notification-reminders}

- **When:** at the time a *Notification* reminder falls due, while the attendee has Jaah open in the browser.
- **What it does:** shows the subject and the time of the meeting in a pop-up, with **OK**, **Details** to open the meeting, and **Snooze**. Only internal users who attend the meeting see it; a meeting that starts within the reminder's delay shows it at once.
- **How to stop it:** remove the reminder from the meeting, or click **OK**.

The reminders on offer are listed in **Calendar/Configuration/Reminders**, in developer mode.

## E-mails of a meeting {#emails}

### Invitation {#invitation}

- **When:** a meeting that has not started yet is saved with attendees, or an attendee is added to it later.
- **What it does:** sends *Calendar: Meeting Invitation* to each new attendee except the person who saves, with the meeting's details, the video link when there is one, an *invitation.ics* file and a **View** button where the guest accepts or declines.
- **How to stop it:** there is no switch; a contact without an e-mail address receives nothing.

### New date {#date-updated}

- **When:** the start of a meeting that has not happened yet changes, by dragging it or on its form.
- **What it does:** sends *Calendar: Date Updated* with the new time to the attendees already invited, except the person who moves it.
- **How to stop it:** there is no switch; moving a past meeting sends nothing.

### Message to the attendees {#event-update}

- **When:** only by hand, with **EMAIL** on the form, **Send email** in its **Actions** menu, or **Send Mail** on meetings ticked in the list.
- **What it does:** opens an e-mail prepared from *Calendar: Event Update*, addressed to the attendees, that you edit and send.
- **How to stop it:** close the window without sending.

### Cancellation {#event-deleted}

- **When:** **Send and delete** in the **Delete Event** window.
- **What it does:** sends *Calendar: Event Deleted* to the recipients of the window, then deletes the meeting.
- **How to stop it:** choose **Delete** instead, which deletes without a message.

## Meetings made elsewhere {#elsewhere}

Meetings created from an activity of type Meeting or from a hearing follow the same rules. [Activities](/docs/activities) and [Schedule and record a hearing](/docs/law-cases/schedule-and-record-a-hearing) explain what creates them.

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- Source: https://jaah.app/docs/calendar/calendar-automations
- Updated: 2026-10-27
- Version: Calendar 19.0.1.0.3