# Plan your week

Open the calendar on your week, answer a colleague's invitation, add a meeting with a place, a guest and a reminder, then find your meetings again as cards and as a list.

**Calendar** is the shared diary of the team. Each meeting has a subject, a start and an end, a place or a video link, the people invited and their answers. This walk-through plans one week with the demo user: it answers a colleague's invitation, adds a meeting of its own, then looks at the same meetings as cards and as a list.

## Before you start {#before-you-start}

- Every internal user has Calendar: it needs no access right of its own.
- Times are shown in the time zone of your preferences; [Set your preferences](/docs/essentials/set-your-preferences) shows where to check it.
- The demo holds two weekly meetings: **Weekly case review** on Sundays, which you organize, and **Case strategy meeting** on Tuesdays, which Rawan Al-Wahmi organizes and to which she invited you.

## Step 1: open your week {#open-the-week}

1. Open **Calendar/Calendar**. The calendar opens on the current **Week**.
2. Click the right arrow to show next week. The left arrow goes back, **Today** returns to the current week, and the **Week** button changes the scale to a day, a month or a year.

![The calendar opens on the week; the arrows move from one week to the next.](https://jaah.app/web/image/12174-d763c5ef/calendar-plan-your-week-week_view-en.png)

The panel on the right holds a small month calendar to jump to any date, and the **Attendees** whose meetings are shown: you, ticked. [See your colleagues' meetings](see-colleagues-meetings) adds other people there.

## Step 2: answer an invitation {#answer-an-invitation}

1. Click **Case strategy meeting**. A summary opens with the date, the time, the attendees, the tags and the organizer's contact details.
2. Click **Yes**. **No** and **Maybe** are the other answers.

![A meeting a colleague invited you to, with the buttons that answer the invitation.](https://jaah.app/web/image/12178-568be527/calendar-plan-your-week-invitation-en.png)

On a phone, Calendar opens on its cards (Step 5): open the meeting and answer with **Going?** on its form, as [Answer, move or cancel a meeting](answer-move-or-cancel-a-meeting) shows.

3. The meeting repeats every week, so a small window asks which meetings your answer covers. Keep **This event** and click **Confirm**.

A check mark now shows on your avatar among the attendees, and a line in the meeting's chatter records that you accepted.

## Step 3: add a meeting {#add-a-meeting}

1. Click **New**. The meeting form opens with you as organizer and first attendee, starting at the next half hour, for one hour. Change **Start** and **Duration** if needed, or switch on **All Day**.
2. Type the **Meeting Subject**, here *Calendar demo: lease renewal call*, and the **Location**, here *Meeting room 1*.
3. In **Select attendees...**, under the guest counter, choose Rawan Al-Wahmi.

![The new meeting with its subject, its place and the colleague invited.](https://jaah.app/web/image/12180-9e46a69b/calendar-plan-your-week-new_meeting-en.png)

4. Open the **Options** tab and choose *Notification - 15 Minutes* in **Reminders**: every attendee who uses Jaah gets a pop-up in the browser fifteen minutes before the meeting.

![The Options tab, with a reminder fifteen minutes before the meeting.](https://jaah.app/web/image/12184-b0c06027/calendar-plan-your-week-reminder-en.png)

5. Click the cloud icon **Save manually**. You count as **Yes**, and Rawan receives an invitation by e-mail with an *invitation.ics* file that any calendar program can open. Under the guests, the counter reads 1 Yes and 1 **Awaiting** until she answers.

![The meeting is saved; you count as Yes and the invitation waits for your colleague's answer.](https://jaah.app/web/image/12188-abe74deb/calendar-plan-your-week-meeting_saved-en.png)

Clicking an empty slot of the week is the quick way: a small **New Event** window opens at that time. Type the title in **Add Title** and click **Save**, or click **More Options** for the whole form.

## Step 4: find it in the week {#find-it-in-the-week}

1. Click **Meetings** in the breadcrumbs to come back to the calendar, then **Today**.
2. The new meeting sits in its slot of the current week.

![Back on the current week, the new meeting sits in its slot.](https://jaah.app/web/image/12192-0b81856e/calendar-plan-your-week-meeting_in_week-en.png)

On a phone, choose the calendar from the view button at the top of the cards.

To move a meeting, drag it to another slot; drag its lower edge to make it longer. The new time is saved at once, and a repeating meeting first asks which meetings the change covers. [Answer, move or cancel a meeting](answer-move-or-cancel-a-meeting) says who is told.

## Step 5: the cards and the list {#cards-and-list}

1. Click the **Kanban** view button, at the top right. Each card shows the subject, the start and the end (or **All day**), the place, the attendees, the organizer's avatar and the tags.

![The same meetings as cards, with time, place, attendees and tags.](https://jaah.app/web/image/12194-59dd7d90/calendar-plan-your-week-kanban_view-en.png)

The cards list every meeting you can see, the furthest one first, and not only those of the attendees ticked in the calendar; a private meeting of someone else shows as **Busy**. On a phone, Calendar opens on these cards.

2. Click the **List** view button. The list shows the meetings of the ticked attendees, one per line, with **Start Date**, **End Date**, **Attendees**, **Location** and **Duration**. Click a line to open its form.

![The list of your meetings, one line each, with start, end, attendees and place.](https://jaah.app/web/image/12198-732dd51e/calendar-plan-your-week-list_view-en.png)

## What you have done {#what-you-have-done}

You moved through your week, answered an invitation for one meeting of a series, created a meeting with a place, a colleague and a reminder, and saw it in the calendar, the cards and the list. The user guide takes each part further: [Schedule a meeting](schedule-a-meeting), [Repeat a meeting](repeat-a-meeting), [See your colleagues' meetings](see-colleagues-meetings) and [Answer, move or cancel a meeting](answer-move-or-cancel-a-meeting). [How meetings and invitations work](how-meetings-and-invitations-work) explains what happens behind the screens.

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- Source: https://jaah.app/docs/calendar/plan-your-week
- Updated: 2026-10-27
- Version: Calendar 19.0.1.0.3
- Verified: 2026-10-27