# Add a company and its people

Create a company with its commercial registration number, address and tags, then add the people who work for it from its own form, so that each of them shows under the company.

A company is the record of a firm, an authority or an association; its people are the persons who work for it. A person filed under a company shows with the company's name in front of his own in every list, such as "Acme Corporation, Imad Al-Khayali", and the company's form lists its people in the **Contacts** section.

## Before you start {#before-you-start}

- You need the **Contact** access right at **Creation**.
- A phone number or an e-mail address can belong to one contact only, unless the records belong to the same company or person. A save that breaks the rule stops with a message such as "Email … is already in use." The rule is set in [Contact uniqueness](/docs/general-settings/company-and-appearance-settings#contact-uniqueness).
- A new contact opens with the country, city and region of your own company already filled in. Change them when they do not apply.

## Create the company {#company}

1. Open **Contacts/Contacts** and click **New**. The form opens on **Company**.
2. Type the name in the large field.
3. Fill **CR No**, the commercial registration number, and **Tax ID** when you know it.
4. Fill the address on the right: **Street...**, **City**, the region, **ZIP** and the country.

![A new company with its name, its commercial registration number and its address.](https://jaah.app/web/image/12488-7b22b66a/contacts-company-and-people-company_new-en.png)

5. Click the cloud icon **Save manually**.

**CR No** is shown on companies only. It is free text: the form checks neither its format nor whether another contact already carries the same number. The flag in front of the phone sets its country code.

## Tag it {#tags}

1. Open the **Optional Info** tab.
2. In **Tags**, choose one or more tags, such as Prospects. A tag groups contacts across the address book: type its name in the search bar of the list and choose the line that searches in **Tag** to see them all.

The list of tags is kept in **Contacts/Configuration/Contact Tags**: see [Organization types, contact roles and tags](organization-types-contact-roles-and-tags#tags).

## Add its people {#people}

1. At the bottom of **Optional Info**, in the **Contacts** section, click the **Add Contact** card. The **Create Contact** window opens on **Person**, with **Belongs to** set to the company and the company's address copied.
2. Type the person's name. In the window's own **Optional Info** tab, fill the **Email** and the **Job Position**.

![The new person, already under the company, with its address copied from the company.](https://jaah.app/web/image/12492-32c17e78/contacts-company-and-people-add_contact_dialog-en.png)

On a phone, the window opens full screen with the same fields and buttons.

3. Click **Save & Close**, or **Save & New** to type the next person at once.
4. The person shows as a card in the **Contacts** section. Click **Save manually** on the company: the people are written together with it.

![The saved company, with its tag and its first person in the Contacts section.](https://jaah.app/web/image/12494-67c04688/contacts-company-and-people-company_with_person-en.png)

The card shows the person's e-mail, phone and job position. In the lists, the person now reads as the company's name followed by his own.

## FAQ {#faq}

### The person already exists. How do I put him under the company? {#existing-person}

Open the person and choose the company in **Belongs to**. The field offers companies only. To file a company under a person, the other way round, use [Link a person to an existing organization](link-a-person-to-an-existing-organization).

### Does the person keep the company's address? {#address}

Yes. A person filed under a company shares its address: change the company's address and its people follow; change the address on one of its people and the company's address changes too. An organization filed under a person keeps its own address.

### Saving stops with "Email … is already in use." {#already-in-use}

Another contact outside this company already has that e-mail address, or that phone number for the phone message. Search for it first: it may be the same person, to open rather than create again, or a duplicate to merge as [Merge duplicate contacts](merge-duplicate-contacts) explains.

### Can I give a person a role or an organization type here? {#role}

No. The **Create Contact** window has no **Role** and no **Organization Type**. Those describe an organization filed under a person, as in [How people and organizations are linked](how-people-and-organizations-are-linked).

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- Source: https://jaah.app/docs/contacts/add-a-company-and-its-people
- Updated: 2026-10-27
- Version: Contacts 19.0.3.1.0
- Verified: 2026-10-27