# Find a document and who holds it

Search the documents by number, title, contact or content, list the ones out of the office, and group them by borrower to know who to ask.

The **Incoming** and **Outgoing** menus each show one direction; **All** shows both. The search bar and its filters answer the daily questions: where is this paper, and what is out of the office.

## Search {#search}

Type in the search bar a number such as `INDOC/2026`, a word from the **Document Name**, a contact, a borrower or a word from the **Content**, then choose what to search in.

## List what is out of the office {#out-of-office}

1. Open **Correspondence/All**.
2. Open the search panel and choose the **Currently Lent** filter.
3. Under **Group By**, choose **Borrower**.

![The documents out of the office, grouped by the borrower who holds them.](https://jaah.app/web/image/8414-7032d832/correspondence-find-lent_by_borrower-en.png)

Each group names a borrower and counts the documents they hold. The **In Office** filter lists the opposite: the registered documents that are in the office.

## Other filters {#other-filters}

- **Draft**, **Registered**, **Lost**, **Damaged** and **Cancelled** keep one status.
- **Archived** shows the archived documents.
- **Group By** also offers **Direction**, **Status** and **Partner**.

On the cards, a coloured badge gives the status of each document: **In Office**, **Lent**, **Draft**, **Lost**, **Damaged** or **Cancelled**, and a counter shows how many times it was lent.

![The documents of both directions, each with its status badge.](https://jaah.app/web/image/8410-4a83c001/correspondence-find-documents_cards-en.png)

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- Source: https://jaah.app/docs/correspondence/find-a-document
- Updated: 2026-10-14
- Version: Correspondence 19.0.1.0.5
- Verified: 2026-10-14