# Your first document

Record a paper that has just reached the office, with the contact it concerns, then register it so it gets its place in the office's paper trail.

Every paper that reaches the office or leaves it is recorded in **Correspondence**: a court summons, a client's original contract, a memorandum sent to a court. This walk-through records one incoming document and registers it.

## Before you start {#before-you-start}

- You need the **Manager** access right on **Correspondence** (in the **Correspondence** section of your user). The **Read-only** access right shows the documents without changing them.

## Step 1: record the document {#record-the-document}

1. Open **Correspondence/Incoming** and click **New**. The **Direction** is already **Incoming**.
2. Type the **Document Name**, a short title that tells the paper apart.
3. Choose the **Related Partner**, the client or the party the paper concerns.
4. Optionally, write a summary in the **Content** tab and add the scanned copy in the **Attachments** tab.

![A new incoming document with its title and the contact it concerns.](https://jaah.app/web/image/8418-c70ae080/correspondence-first-document-first_document_form-en.png)

5. Click the cloud icon **Save manually**. The document receives its number, for example `INDOC/2026/00005`: `INDOC` for incoming, then the year, then the order of the document in that year.

## Step 2: register it {#register-it}

1. Open the **Actions** menu and choose **Register**.
2. The status moves from **Draft** to **Registered**.

![The document has its number and is now registered.](https://jaah.app/web/image/8422-6e8827db/correspondence-first-document-first_document_registered-en.png)

## What you have done {#what-you-have-done}

The paper now has a number, a status and a contact. On the documents' cards it shows **In Office**, and from now on it can be lent and returned, and every move is kept in its log.

---

- Source: https://jaah.app/docs/correspondence/first-document
- Updated: 2026-10-14
- Version: Correspondence 19.0.1.0.5
- Verified: 2026-10-14