# Distributors settings

What each option of the Distributors settings does, from the expense product and officer and the cash accounts of new branches and distributors to the closing accounts and inverse selling.

Open **Distributors/Configuration/Settings**. The **Distributors** section has one group, **Configurations**. Installation fills almost every option; the expense officer and inverse selling are the two to decide on first.

## Before you start {#before-you-start}

- You need the **Distributor Manager** access right on **Distributors** to see the menu, and the right to open the settings of the platform.
- These options are stored once for the whole database, not per company. The accounts and the journal set at installation belong to the company that was current then.

## Expense Defaults {#expense-defaults}

![The expense defaults, with the product and the officer of new expenses.](https://jaah.app/web/image/10556-d3964671/distributors-settings-settings_expense-en.png)

### Expense Product {#expense-product}

The product of the employee expense created when an expense without **On Tax Declaration** is approved. Installation sets **Generic Distributor Expense**, creating it when missing. The note under **Expense Defaults** speaks of expenses created from distributions; distributions create none.

### Expense Officer {#expense-officer}

The user proposed as **Expense Officer** on every new distributor, and the officer of the branch expenses. Installation leaves it empty, and while it is empty **Send** stops on every expense, even when the distributor has his own officer. Set it before the first expense. See [Submit and approve an expense](submit-and-approve-an-expense).

## Cash accounts {#cash-accounts}

![The accounts every new distributor and branch takes its cash account from.](https://jaah.app/web/image/10560-f0d679f0/distributors-settings-settings_cash_accounts-en.png)

### Distributor Cash Default Account {#distributor-cash}

Each new distributor gets a cash account of his own, with the next free code after this one and the same type, and a cash journal on it: the balance of that journal is the cash he holds. A distributor cannot be saved while this option is empty. Installation sets **Cash on Hand - Distributors**, creating it when missing.

### Branch Cash Default Account {#branch-cash}

The same for each new branch: its cash journal receives the cash handed in at closing. Choose an account other than the distributors' one, so that a closing moves money from one account to another. Installation sets **Cash on Hand - Branches**. A branch created while this option is empty gets no cash journal.

Changing either account concerns only the branches and distributors created afterwards.

## Closing {#closing}

![The transit account and the fallback cash journal used by closings.](https://jaah.app/web/image/10564-7bb1b027/distributors-settings-settings_closing-en.png)

### Closing Transit Account {#transit}

The account between the two payments of a closing: the payment out of the distributor's cash journal and the payment into the branch's both use it, so its balance comes back to zero. Installation sets the liquidity transfer account of the company, **Liquidity Transfer** on the demo database. When the option is empty, the closing uses the company's transfer account, and creates one when there is none.

### Closing Cash Journal (fallback) {#closing-journal}

The journal that receives the closing cash when the branch has no cash journal of its own. Installation takes a cash journal of the company, and creates **Closing Cash** when there is none. When this option is empty as well, the closing takes the first cash or bank journal of the company.

## Selling {#selling}

![Inverse Selling decides whether a distribution may sell more than the distributor carries.](https://jaah.app/web/image/10568-7e2775f6/distributors-settings-settings_inverse-en.png)

### Inverse Selling {#inverse-selling}

**Off**, the default: confirming a distribution is refused when the distributor's Sale warehouse holds less than its lines ask for. **On**: the distribution is confirmed anyway and the Sale warehouse can go below zero. An opening still checks the Main warehouse of the branch either way.

Click **Save** to apply your changes.

## FAQ {#faq}

### Does each company have its own settings? {#per-company}

No. One value of each option serves every company of the database; check that the accounts and journals chosen belong to the company that uses the app.

### Saving a distributor stops on the cash account. {#no-cash-account}

The **Distributor Cash Default Account** is empty, or the account it named was deleted. Choose an account, click **Save**, then save the distributor again.

### Which tasks run by themselves? {#automations}

No scheduled job. The page [Distributors automations](distributors-automations) lists what the app does on its own when records are saved or buttons are pressed.

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- Source: https://jaah.app/docs/distributors/distributors-settings
- Updated: 2026-10-23
- Version: Distributors 19.0.1.1.0
- Verified: 2026-10-23