# Set work locations and home working

Keep the list of work locations, give each employee a main location and a usual location for each day of the week, and change one day from the calendar when plans change.

A work location says where someone works: an office, a home, or another place. Each employee has a main **Work Location** and, for each day of the week, a usual one; the location of the day shows next to the person's name, so colleagues know who is at the office and who works from home.

## Before you start {#before-you-start}

- The list of work locations needs the **Administrator** right on **Employees**. Setting the locations of any employee needs **Officer: Manage all employees**.
- Each person can set their own usual locations, without these rights, in **My Preferences**, **Calendar** tab, from the user menu at the top right.

## Keep the list of work locations {#locations}

1. Open **Employees/Configuration/Employee/Work Locations**. The demo company has **Home**, **Office**, **Other** and **Building 1, Second Floor**.
2. Each line gives the name, its kind in **Cover Image**, home, office or other, as an icon, and the company.

![The work locations of the company, each with its kind, home, office or other.](https://jaah.app/web/image/14171-f420a44c/employees-set-work-locations-work_locations-en.png)

3. To add one, click **New**, type the **Work Location** name, choose the **Work Address** and the kind, and save. The kind decides the icon shown next to the employees who work there that day.

## Give an employee a main and a usual location {#employee}

1. Open the employee in **Employees/Employees**, here a new one, `Employees demo: Karim Al-Masri`.
2. On the **Work** tab, under **Location**, choose **Office** in **Work Location**. **Work Address**, above it, is the address of the company by default.
3. Under **Usual Work Location**, choose a location for the days that differ: here **Office** on **Monday** and **Home** on **Wednesday**. A day left **Unspecified** has no location of its own.

![The usual work location of each day of the week, here the office on Mondays and home on Wednesdays.](https://jaah.app/web/image/14176-28a8d7ae/employees-set-work-locations-usual_locations-en.png)

4. Save.

On the day itself, the location of the day shows as an icon next to the employee's name on the card, the form and the org chart: a house for home, a building for the office, a pin for another place. Grouping the employees list by **Work location** gathers them by today's location.

## Change one day from the calendar {#calendar}

Plans change: someone who usually comes to the office works from home on one day.

1. Open **Calendar** in the week view. Under the number of a day, move the mouse to show **Set Location**, and click it.
2. In **Set Location**, the **Date** is the day you clicked. Choose the **Location**. Tick **Weekly** to make it the usual location of that day of the week instead.
3. Click **Set Location**.

![Set Location, opened from a day of the calendar, for that day or for the same day every week.](https://jaah.app/web/image/14184-78845f48/employees-set-work-locations-set_location-en.png)

The button appears when the mouse passes under the day; on a phone, change your usual days in the **Calendar** tab of **My Preferences** instead.

Without **Weekly**, the choice holds for that date only, and the usual location comes back the next week. With **Weekly**, it replaces the usual location of that day on the employee. The window always sets the location of your own employee. Once a day has a location, clicking it in the calendar offers to change or remove it. [Calendar](/docs/calendar) explains the rest of the calendar.

## FAQ {#faq}

### What is the difference between Work Address and Work Location? {#address-or-location}

**Work Address** is the postal address of the place of work, by default the company's. **Work Location** is one of the named places of the list, with its kind; it is the one that drives the icon of the day.

### The icon next to a name does not show home or office. {#no-icon}

No location is set for today: neither a usual location for this day of the week nor a one-day change. The icon then shows presence instead, as chosen in [Employees settings](employees-settings#presence).

### Can I set a location for a colleague from the calendar? {#colleague}

No, the window sets your own. Change a colleague's usual days on the **Work** tab of their form.

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- Source: https://jaah.app/docs/employees/set-work-locations
- Updated: 2026-10-28
- Version: Employees 19.0.1.1
- Verified: 2026-10-28