# Create assets from a vendor bill

Tick Asset on a vendor bill, give each line an asset template, confirm the bill and let it create and confirm one asset per line, linked to the bill it came from.

An asset usually arrives with a vendor bill. Instead of typing it twice, let the bill create it: tick **Asset** on the bill, give each line that is an asset a template, and confirm. The bill itself, its vendor, dates and payment, is explained in [Vendor bills and expenses](/docs/vendor-bills).

## Before you start {#before-you-start}

- You need the **Administrator** access right on **Accounting**: the dialog that creates the assets needs **Show Full Accounting Features**, which comes with it.
- The templates you use must have their accounts and journal filled. See [Fixed asset settings](fixed-asset-settings).

## Prepare the bill {#bill}

1. Open **Accounting/Vendors/Bills**, click **New** and choose the **Vendor**, *Gemini Furniture* in the example.
2. Tick **Asset**, under **Bill Reference**. The box shows on vendor bills and receipts only.

![Asset tells the bill that its lines can carry an asset template.](https://jaah.app/web/image/11488-aa49a780/fixed-assets-vendor-bill-bill_asset_box-en.png)

3. Fill the **Bill Date**: a bill cannot be confirmed without it.
4. Click **Add a line** and type the label, *Asset demo: Office printer*: it becomes the name of the asset. In the **Asset Template** column, choose the template, **Computers & Phones** here.
5. Put the template's asset account in the **Account** column, *151000 Fixed Asset* in the example. The bill line is what puts the cost on the books and the asset depreciates it from there: a line left on an expense account would charge the cost once with the bill and once more through the depreciation.
6. Enter the **Price**, 1,200.00.

![The line carries the asset template and the asset account of the template.](https://jaah.app/web/image/11492-9c3da551/fixed-assets-vendor-bill-bill_line_template-en.png)

## Confirm and create {#create}

1. Open the **Actions** menu and choose **Confirm**. The bill is posted, and because **Asset** is ticked and at least one line has a template, the dialog **Create Assets?** counts the lines that carry one.

![Confirming the bill offers to create the assets and start their schedules.](https://jaah.app/web/image/11496-0736f64a/fixed-assets-vendor-bill-bill_create_assets-en.png)

2. Click **Yes, Create Assets**. One asset is made for each line with a template: the label gives the **Asset Name**, the line's amount without tax the **Original Value**, the accounting date of the bill the **Acquisition Date**, and the template the method, the accounts and the journal. Each asset is confirmed at once. With one asset, its form opens; with several, a list of the created assets opens.
3. On the asset, **Source Bill** names the bill and the **Source Bills** tab shows the line it came from.

![The new asset is running; Source Bills shows the bill line it came from.](https://jaah.app/web/image/11500-139bf2ac/fixed-assets-vendor-bill-bill_asset_created-en.png)

4. Click the bill number in **Source Bill** to go back to the bill. Its **Asset(s)** button counts the assets made from it and opens them. On a phone, this button sits behind the lightning button at the top of the form.

![Back on the bill, the Asset(s) button opens the assets made from it.](https://jaah.app/web/image/11504-8a3dbc62/fixed-assets-vendor-bill-bill_asset_stat-en.png)

**Not Now** closes the dialog: the bill stays posted and no asset is made. You can still record the assets by hand in **Assets & Deferrals**, as in [Record a first asset](first-asset); such an asset is not linked to the bill.

## FAQ {#faq}

### The dialog did not appear when I confirmed the bill. {#no-dialog}

It appears only for a vendor bill or receipt with **Asset** ticked and at least one line with an **Asset Template**. A credit note never shows it.

### The asset was created but stayed in Draft. {#draft}

**Yes, Create Assets** confirms each asset; when the confirmation fails, for example because the template has an empty account or journal, the asset is kept as a draft without a message. Open it, fill what is missing on its **Accounting** tab and choose **Confirm** in the **Actions** menu.

### Does the tax of the line go into the asset's value? {#tax}

No. The **Original Value** is the line's amount without tax, in the company's currency.

### Can one line become several assets, such as five laptops on one line? {#quantity}

No: one line gives one asset with the line's whole amount. Put each item that you want to follow separately on its own line.

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- Source: https://jaah.app/docs/fixed-assets/create-assets-from-a-vendor-bill
- Updated: 2026-10-23
- Version: Fixed assets 19.0.1.5.0
- Verified: 2026-10-23