# Record collections and bill the file

Follow the money of a financial execution, the amount awarded, what the court holds, each payment collected and what remains, print it, and invoice the firm's fees for the file.

The **Financial Execution** tab of a file keeps its money: what the judgment awards, what the debtor has paid so far and what remains. The firm then bills its own fees from the same file.

## Before you start {#before-you-start}

- You need the **User: Own Documents** level or higher on **Executions**. To create the invoice, you need invoicing rights in Accounting as well as your access to executions.
- The payment methods are listed in **Executions/Configuration/Payment Methods**: **Cheque**, **Transfer**, **Cash** and **Exemption** come ready.

## Record the amounts {#record-the-amounts}

1. Open the file and its **Financial Execution** tab.
2. Type the **Total Amount** the judgment awards and the **Reserved Amount**, the money the debtor deposited with the court that has not reached the firm yet.
3. Under **Bank**, write where the collections are paid: **Bank Name**, **Recipient Name** and **IBAN**.

## Record a payment {#record-a-payment}

Click **Add a line** and fill in the **Payer Name**, the **Amount**, the **Paid Date** and the **Payment Method**; attach the receipt or the cheque in **Payment Document**. Save the file.

![The amounts of the file and every payment collected; Add a line records the next one.](https://jaah.app/web/image/8021-bd5d4f77/law-execution-collections-collections-en.png)

The file adds up the lines in **Paid Amount** and shows the rest in **Remaining Amount**. For a financial file, **Actions** › **Financial Report** prints the amounts and every payment.

## Bill the file {#bill-the-file}

1. Click **Actions** › **Create Invoice**. It appears once the file is past the draft and is not rejected.
2. Type the **Amount** of the fees, before tax, and click **Create Invoice**.

![The fees to bill for the file, before tax.](https://jaah.app/web/image/8025-fc9eeb0c/law-execution-collections-execution_invoice_amount-en.png)

3. The draft invoice opens with an **Execution Fees** line for the file's client. Check it and confirm it from its **Actions**.

![The draft invoice of the file, ready to confirm.](https://jaah.app/web/image/8027-b175a402/law-execution-collections-execution_invoice-en.png)

The **Invoices** button of the file opens its invoices, and the **Invoicing** tab shows what was invoiced and what is still unpaid.

## FAQ {#faq}

### Create Invoice asks me to set a product. {#no-product}

The invoice line uses the **Execution Invoice Product**. Choose it in **Executions/Configuration/Settings**, or ask the person who manages the settings.

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- Source: https://jaah.app/docs/law-execution/record-collections-and-bill
- Updated: 2026-10-14
- Version: Executions 19.0.1.1.37
- Verified: 2026-10-14