# Projects and timesheets settings

The options of the Project and Timesheets sections of the settings, what each one changes on screen, the access rights of both apps and the other configuration menus that complete them.

Most of what shapes a project is chosen on the project itself, in its **Settings** tab: visibility, recurring tasks, dependencies, milestones, timesheets ([Sub-tasks, dependencies and recurring tasks](sub-tasks-dependencies-and-recurring-tasks#project-options)). The settings of the database hold the few options shared by every project.

## Before you start {#before-you-start}

- The **Settings** entries need the right to manage the settings of the database. The **Project** section shows to an **Administrator** of **Project**, the **Timesheets** section to an **Administrator** of **Timesheets**.
- Click **Save** at the top to apply a change; **Discard** leaves without changing anything.

## The Project section {#project-section}

Open **Project/Configuration/Settings**.

![The Project section of the settings, with Project Stages and Task Logs.](https://jaah.app/web/image/15128-cb46e98b/projects-projects-settings-project_settings-en.png)

- **Project Stages** (under **Tasks Management**): projects get stages of their own, as tasks do. Once ticked, **Project/Projects** groups the projects in columns by stage, each project form shows its stage at the top, and **Configuration** gains **Project Stages**, also reached by **Configure Stages** under the option. The demo stages are **To Do**, **In Progress**, **Done** and **Cancelled**; **Done** sends the project's customer the e-mail **Project: Project Completed** ([Projects automations](projects-automations)).
- **Task Logs** (under **Time Management**): this option is the **Timesheets** app itself, and it is ticked. Clearing it and saving opens a window to uninstall the app, with the list of what would be removed. Close that window to keep your timesheets.

## The Timesheets section {#timesheets-section}

Open **Timesheets/Configuration**.

![The Timesheets section, where the unit used to record time is chosen.](https://jaah.app/web/image/15132-36d45936/projects-projects-settings-timesheet_settings-en.png)

- **Encoding Method** (under **Time Encoding**): **Hours / Minutes**, the default, records time as `01:30`; **Days / Half-Days** records it in days. The choice applies to the current company.
- **Timesheets Control** has no option in this database.
- **Time Billing** (under **Billing**) belongs to invoicing: **Configure your services** opens the services whose time is invoiced ([Quotations](/docs/quotations)).

![Time Off writes a timesheet line for each validated time off and public holiday, on the project and task shown below it.](https://jaah.app/web/image/15136-ef5cc19b/projects-projects-settings-time_off_setting-en.png)

- **Time Off**: each validated time off and each public holiday writes timesheet lines for the hours of the employee's working schedule, on the **Project** and **Task** shown below the option, by default **Internal** and **Time Off**. Like **Task Logs**, clearing it uninstalls a part of the app.

## Access rights {#access-rights}

Each user gets one right on **Project** and one on **Timesheets**, on their user form: [Create a user and set access rights](/docs/general-settings/create-a-user-and-set-access-rights).

| App | Access right | Can |
|---|---|---|
| **Project** | **User** | Work on the tasks and updates of the projects open to them |
| **Project** | **Administrator** | Also create and set up projects, share them, open **Configuration**; includes **User: all timesheets** |
| **Timesheets** | **User: own timesheets only** | Log and change their own lines |
| **Timesheets** | **User: all timesheets** | Also see everyone's lines in the projects they can see, **All Timesheets** and **Reporting** |
| **Timesheets** | **Administrator** | Every line of every project, and the **Timesheets** settings |

## The other configuration menus {#other-menus}

**Configuration** in Project also holds **Projects** (the list of all projects, including their templates), **Tags**, **Project Roles** (the roles of a project template, assigned to people when a project is created from it), **Activity Types** and **Activity Plans** for the activities of tasks ([Activities](/docs/activities)). **Task Stages** lists every stage, in developer mode only.

## FAQ {#faq}

### Where are recurring tasks, dependencies and milestones? {#per-project}

On each project, in its **Settings** tab; every project keeps its own choice.

### Can I keep projects without timesheets? {#projects-without-timesheets}

Yes. Untick **Timesheets** in a project's **Settings** tab; **Task Logs** stays ticked for the others.

### I changed the encoding method and old lines look different. {#encoding-change}

The lines are stored in hours; the method only changes how they are typed and shown.

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- Source: https://jaah.app/docs/projects/projects-settings
- Updated: 2026-10-28
- Version: Projects and timesheets 19.0.1.4
- Verified: 2026-10-28