# Invoice a sales order

Find the confirmed orders still to invoice, create the invoice of an order in full or ask first for a down payment, as a percentage or a fixed amount, and follow the invoices of an order.

A confirmed order is invoiced from the order itself. The invoice can bill everything ordered at once, or a down payment can come first, before the work starts; the final invoice then deducts what was already invoiced. This page stops at the draft invoice: checking, posting and sending it belong to [Customer invoices](/docs/customer-invoices).

## Before you start {#before-you-start}

- You need an access right on **Sales**. Posting the invoice needs an access right on invoicing, described in [Customer invoices](/docs/customer-invoices).
- The order is confirmed: its status is **Sales Order**.

## Find the orders to invoice {#find}

Open **Sales/To Invoice/Orders to Invoice**. The list holds the confirmed orders with something left to invoice, with their **Total** and **Invoice Status**. Click the order of **Blue Harbor Logistics**.

![The confirmed orders that still have something to invoice.](https://jaah.app/web/image/11000-164dd77e/quotations-invoice-orders_to_invoice-en.png)

## Create a down payment invoice {#down-payment}

1. Open the **Actions** menu and choose **Create Invoice**.
2. In **Create Invoice**, choose how much to bill:
   - **Regular invoice** bills what remains to invoice on the order, minus the down payments already invoiced.
   - **Down payment (percentage)** bills a percentage of the order, typed in **Down Payment**.
   - **Down payment (fixed amount)** bills an amount you type, in the currency of the order.
3. Choose **Down payment (percentage)**, type 30 and click **Create Draft**.

![A down payment of thirty percent of the order.](https://jaah.app/web/image/11004-dc431659/quotations-invoice-invoice_wizard-en.png)

The draft invoice opens with one line for the down payment, taxed like the services of the order.

![The draft invoice of the down payment.](https://jaah.app/web/image/11012-c3b50d72/quotations-invoice-down_payment_invoice-en.png)

The order receives a **Down Payments** section with a line for this invoice, so that the final invoice can deduct it. The line goes to the **Downpayment Account** of the Accounting settings when one is set, otherwise to the income account of the services; see [Accounting settings](/docs/accounting-start-here/accounting-settings).

## Follow the invoices of an order {#follow}

Click the order's number in the breadcrumb to return to it. The **Invoices** button at the top counts the invoices made from the order and opens them. On a phone, it sits behind the lightning button next to **Actions**.

![Back on the order, the Invoices button counts its invoices.](https://jaah.app/web/image/11020-5bfed5e7/quotations-invoice-invoices_button-en.png)

When the work is done, create the invoice again with **Regular invoice**: it bills the rest of the order and deducts the down payment. The window then shows the amount **Already invoiced**.

## Several orders at once {#several}

In **Sales/To Invoice/Orders to Invoice**, tick several orders, open the **Actions** menu and choose **Create invoice(s)**. **Consolidated Billing** groups the orders of the same client into one invoice; untick it for one invoice per order.

## FAQ {#faq}

### Why is my confirmed order not in Orders to Invoice? {#missing}

Everything it holds is already invoiced, even as a draft invoice, or its services are invoiced on delivered quantities that are still at zero. The **Invoicing Policy** is explained in [Quotation settings](quotation-settings#invoicing).

### Can I invoice the same order twice by mistake? {#twice}

The window warns when draft invoices already exist for the order, and a regular invoice deducts them. Delete the draft you do not need before posting.

### Where do I record the client's payment? {#payment}

On the invoice, once posted: see [Customer invoices](/docs/customer-invoices). A client can also pay online when a payment provider is set up, see [Online payments](/docs/online-payments).

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- Source: https://jaah.app/docs/quotations/invoice-a-sales-order
- Updated: 2026-10-23
- Version: Quotations 19.0.1.1.1
- Verified: 2026-10-23