# Use talent pools

Keep good profiles for later in talent pools, turn an applicant into a talent in one action, then create new applications from the talent when a fitting job position opens.

A talent pool keeps people worth contacting again, whatever position they first applied for. A talent is a copy of an applicant without a job position, kept in one or more pools; when a fitting position opens, the talent becomes a new application in one action. The demo holds one pool, **Developer**.

## Before you start {#before-you-start}

- Pools, talents and the actions below need the **Officer: Manage all applicants** access right; the pools menu is not shown to interviewers.

## The talent pools {#pools}

1. Open **Recruitment/Applications/By Talent Pools**. Each card shows a pool, its manager and company, a **New Talent** button and the number of talents it holds. Clicking the card lists its talents.

![The talent pools, each with its manager, its New Talent button and the number of talents it holds.](https://jaah.app/web/image/15517-8077176b/recruitment-use-talent-pools-pools-en.png)

2. **New** creates a pool: a **Title**, a **Pool Manager** (you by default), **Tags** that describe it, a **Color**, the **Company** and a description.

## Add an applicant to a pool {#add}

1. Open the applicant, here `Recruitment demo: Lama Al-Saeed`, an applicant for **Trainee**.
2. Open **Actions** and choose **Add to Pool**.
3. Choose the **Talent Pool**, here **Developer**, and **Tags** if you want to add some, then click **Add to Pool**.

![The pool chosen for the applicant, with tags to add if needed.](https://jaah.app/web/image/15524-8af5ba8e/recruitment-use-talent-pools-add_to_pool-en.png)

The talent opens: a copy of the applicant with its pool and without a job position, under the title **Talent**. The original application keeps its stage and gains a **Talent Pools** button that opens the talent.

![The talent made from the applicant, with its pool and no job position.](https://jaah.app/web/image/15528-c8c3e5cd/recruitment-use-talent-pools-talent-en.png)

A talent has no stage and no **Refuse** action; it must stay in at least one pool, and it cannot be duplicated. Add other pools in its **Talent Pools** field.

## Create applications from a talent {#create-applications}

1. On the talent, open **Actions** and choose **Create Applications**.
2. Choose one or more **Job Positions**, here **Consultant**, then click **Create Applications**.

![One or more job positions for which the talent becomes a new application.](https://jaah.app/web/image/15532-a1d3a003/recruitment-use-talent-pools-create_applications-en.png)

3. With one position, the new application opens in the first stage of that position; with several, a message lists the applications created. Each one is linked to the talent through its **Talent Pools** button, and receives the acknowledgement e-mail like any new application.

![The new application in the first stage of the job, linked to the talent by the Talent Pools button.](https://jaah.app/web/image/15536-14deacfe/recruitment-use-talent-pools-new_application-en.png)

On a phone, the **Talent Pools** button sits behind the lightning button at the top of the form.

Inside a pool, **New Talent** on its card creates a talent from scratch, and **Add Applicants** in its list of talents adds several existing applicants at once.

## FAQ {#faq}

### Why is Add to Pool missing from the Actions menu? {#no-add}

The applicant is already in a pool, either as a talent or through another application that shares the same e-mail, phone number or profile link.

### Do talents appear in the pipelines? {#pipelines}

No, a talent has no job position. In **Recruitment/Applications/All Applications**, replace the default **Applicants** filter with **Talents** to list them.

### The applicant changed e-mail address. Is the talent updated? {#sync}

Yes. A change of e-mail, phone number, profile link or degree on an application linked to a talent is copied to the talent.

### Can a talent belong to several pools? {#several-pools}

Yes: add them in the talent's **Talent Pools** field, or choose several pools in the **Add to Pool** dialog.

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- Source: https://jaah.app/docs/recruitment/use-talent-pools
- Updated: 2026-10-28
- Version: Recruitment 19.0.1.1
- Verified: 2026-10-28