# Time off reports

See who is away on the Overview calendar, read the days taken by employee and by type, check every balance, and print the Time Off Summary of chosen employees.

Time Off answers four questions from its menus: who is away this week, how many days each person took, what each type cost, and what everyone has left. A printed summary adds a grid of the coming weeks for chosen employees.

## Before you start {#before-you-start}

- **Overview** is open to every user. **Reporting** needs **Officer: Manage all requests**, and its **Balance** needs **Administrator**.
- The app also has a ready-made dashboard, **Time Off Analysis**, whose tiles show above the lists of the app: [Ready-made dashboards](/docs/analysis/ready-made-dashboards).

## Who is away: Overview {#overview}

Open **Time Off/Overview**. The calendar shows the month with one bar per person away, colored by employee; a striped bar still waits for approval. It opens on **My Team**, yourself and the people you manage: remove that filter to see the whole company. **Month** switches to a week or a year.

![Overview shows who is off on each day of the month, for the whole company once My Team is removed.](https://jaah.app/web/image/15050-32d7bb8a/time-off-time-off-reports-overview-en.png)

## Days by employee {#by-employee}

**Time Off/Reporting/by Employee** counts the days requested this year, to approve or approved, by employee and type, month by month. Click a header to open or fold a level, and the buttons above the table to change the measures, flip the axes or download the table as a spreadsheet. The switchers at the top give the same figures as a list, a chart or a calendar.

![The days requested this year, by employee and type, month by month.](https://jaah.app/web/image/15054-e931f36b/time-off-time-off-reports-by_employee-en.png)

## Days by type {#by-type}

**Time Off/Reporting/by Type** compares, for each type, the days allocated, the time off taken and the balance. **Measures** chooses what the bars show.

![Allocated days, time off taken and the balance, compared by type.](https://jaah.app/web/image/15058-acf9755d/time-off-time-off-reports-by_type-en.png)

## Balance {#balance}

**Time Off/Reporting/Balance** gives, for each employee and each type, the days and hours left, taken and planned this year.

![The balance of each employee for each type, in days and hours.](https://jaah.app/web/image/15062-3fbf4f81/time-off-time-off-reports-balance-en.png)

## Print a Time Off Summary {#summary}

1. Open **Employees/Employees**, switch to the list and tick the employees.
2. Click **Print**, then **Time Off Summary**.
3. Choose the first day in **From**, and in **Select Time Off Type** whether to print the approved time off, the confirmed requests or both.

![The Time Off Summary prints 60 days from the date in From for the selected employees.](https://jaah.app/web/image/15066-51e14f2a/time-off-time-off-reports-summary_dialog-en.png)

4. Click **Print**. The PDF shows a grid of 60 days from that date, one line per employee, with each day off colored by its type.

On a phone, the dialog fills the screen, with the same buttons at the bottom.

## FAQ {#faq}

### Why is the Overview empty? {#overview-empty}

It opens on **My Team**: when you manage nobody, it shows only your own time off. Remove the filter.

### Why do the reports show only this year? {#this-year}

**by Employee** and **Balance** open with a filter on the current year. Remove it, or choose another period in the filters.

### Can I export the figures? {#export}

Yes: the download button above each table writes it as a spreadsheet, and the list view exports like any list: [Export and import data](/docs/essentials/export-and-import-data).

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- Source: https://jaah.app/docs/time-off/time-off-reports
- Updated: 2026-10-28
- Version: Time Off 19.0.1.6
- Verified: 2026-10-28