# Pay vendor bills

See what is due on the dashboard, pay several vendor bills in one go from the bills list, pay part of a bill, and undo a payment made by mistake.

One bill is paid from the bill itself, with **Pay** in its **Actions** menu: [Your first vendor bill](first-vendor-bill) shows it. When a payment run comes, the bills list pays several bills at once and creates one payment per vendor.

## Before you start {#before-you-start}

- You need the **Invoicing** access right on **Accounting**.
- The bills are confirmed: their status is **Posted**.

## See what is due {#what-is-due}

Open **Accounting/Dashboard**. On the **Purchases** card, **To Pay** counts the bills and refunds still open, with the amount the company owes; **Late** counts those whose due date has passed. Each link opens the matching documents.

![The Purchases card counts the bills to pay and the late ones.](https://jaah.app/web/image/10642-7ee6938b/vendor-bills-pay-purchases_card-en.png)

## Pay several bills at once {#several}

1. Open **Accounting/Vendors/Bills**.
2. Open the search options with the arrow at the end of the search bar and choose **To pay**, next to **Bills** and **Receipt**, already ticked. **Overdue** keeps only the bills past their due date.

![Next to Bills and Receipt, already ticked, the To pay filter keeps what is still to be paid.](https://jaah.app/web/image/10650-1111f0bc/vendor-bills-pay-bills_filters-en.png)

On a phone, tap the magnifier at the top right first: the search bar opens with the same arrow at its end.

3. Tick the bills to pay; the box in the header row ticks all of them. **Pay** appears above the list.

![With the bills ticked, Pay appears above the list.](https://jaah.app/web/image/10656-4f5ec2b6/vendor-bills-pay-bills_selected-en.png)

4. Click **Pay**. The dialog takes the **Journal** the money leaves from, the **Payment Method** and the **Payment Date**; the **Amount** is the total of the selected bills. One payment is created per vendor.

![Two vendors, two payments; the amount is the total of the bills.](https://jaah.app/web/image/10664-15c8fed0/vendor-bills-pay-pay_several_dialog-en.png)

5. Click **Create Payments**. The payments just created open in a list, one line per vendor, with their status.

![The payments just created, one for each vendor.](https://jaah.app/web/image/10670-74768873/vendor-bills-pay-payments_created-en.png)

When two or more of the selected bills belong to the same vendor, the dialog also shows **Group Payments**. Ticked, those bills are paid by one payment; left empty, each bill gets a payment of its own. The **Amount** and the **Memo** can be changed only when every ticked bill belongs to one vendor.

## Pay part of a bill {#partial}

Open the bill, choose **Pay** in **Actions** and lower the **Amount** before clicking **Create Payment**. The bill gets a **Partial** ribbon and stays under **To pay** with the rest due; pay the rest the same way later.

When the payment method of the journal books payments on a waiting account, the dialog also shows **Payment Difference**: **Keep open** leaves the rest due, **Mark as fully paid** closes the bill and books the difference on the account you choose in **Post Difference In**.

## After the payment {#after-the-payment}

Every payment to a vendor is listed in **Accounting/Vendors/Payments**. A payment is matched with its bank statement line in [Banks, cash and currencies](/docs/banks-and-cash); the bill already reads **Paid** before that match.

## FAQ {#faq}

### How do I pay a bill in cash? {#cash}

Choose the cash journal, such as **Petty Cash**, in **Journal**. The payment then leaves the cash box instead of the bank account.

### Why is Group Payments missing? {#group-missing}

It appears only when at least two of the ticked bills belong to the same vendor. Bills of different vendors always get one payment per vendor.

### I paid the wrong bill. How do I undo it? {#undo}

Open the payment with the **Payments** button of the bill, choose **Reset to Draft** in **Actions**, then **Delete**. Resetting alone keeps the bill marked as paid; once the payment is deleted, the bill is due again.

### Where do I see what we owe each vendor? {#owed}

The **Aged Payable** report lists the open amounts by vendor and by age; it is explained in [Accounting reports](/docs/accounting-reports).

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- Source: https://jaah.app/docs/vendor-bills/pay-vendor-bills
- Updated: 2026-10-23
- Version: Vendor bills and expenses 19.0.2.1
- Verified: 2026-10-23