Create a journal

A journal is a book for entries of one kind: customer invoices in a sales journal, vendor bills in a purchase journal, one journal per bank account or cash box. The package creates the usual ones; add a journal when a new bank account or a cash box appears.

Before you start

• You need the Administrator access right on Accounting.

Create the journal

1. Open Accounting/Configuration/Accounting/Journals and click New.

2. Give the journal a Journal Name people recognise, such as the bank's name or the place of the cash box.

3. Choose a Type: Bank for a bank account, Cash for a cash box, Sales for customer invoices, Purchase for vendor bills, Miscellaneous for everything else. The fields of the form follow the type: a bank journal asks for the bank account, a cash journal for its account.

4. Click the cloud icon Save manually. The Sequence Prefix (the letters that start the numbers of its entries) is filled from the type as soon as you choose it: CSH1 for a cash journal, BNK1 for a bank journal, INV, BILL and MISC for sales, purchase and miscellaneous; change it now if you want another one, before the first entry is posted.

Find it in the list

Open Accounting/Configuration/Accounting/Journals. The new journal, Main Cash in the example, is there with its Type, its Sequence Prefix and its Default Account. Drag the handle at the left of a line to change the order of the cards on the dashboard.

FAQ

Can I rename a journal or change its prefix?

Open it from the journals list. The Journal Name can change at any time; change the Sequence Prefix before the first entry is posted, so that the numbering stays continuous.

Can I delete a journal?

Only while it has no entries. A journal that was used is archived instead and keeps its history.