Vendor bills and expenses
What the firm owes and spends: vendor bills recorded, confirmed and paid, refunds deducted from the next bill, and employee expenses submitted, approved, posted and reimbursed one by one.
Tutorial 1
Your first vendor bill
Record a bill from a vendor, check its reference, date and line, confirm it, then pay it in full from the bill itself and see it marked paid.
How-to 5
Pay vendor bills
See what is due on the dashboard, pay several vendor bills in one go from the bills list, pay part of a bill, and undo a payment made by mistake.
Record a vendor refund
Turn a posted bill into a refund when the vendor corrects a price or takes goods back, and deduct an open refund from the vendor's next bill.
Submit an expense
Record what you spent for the firm, with its category, amount, payer and receipt, submit it to your approver, and follow it in the figures above your expenses.
Approve and reimburse expenses
Approve or refuse the expenses waiting for you, post the approved ones to accounting, and pay the employee back from the receipt the posting creates.
Expenses settings
What each option of the Expenses settings does, from receipts sent by e-mail and their alias to the journal of employee-paid expenses and the payment methods of company-paid ones.
Reference 1
Vendor bills and expenses automations
What the expenses do by themselves: the weekly e-mail to approvers, the approval activity, the refusal note and the reply to e-mailed receipts, with how to stop each one.
Explanation 1
How bills and expenses fit together
The two ways money leaves the firm, the states of a bill and of an expense, who approves an expense, where each one lands in the books, and what this app does not do.